top of page

Evergreen Farms
HOA
Meeting Mintes

Please check this page after our HOA meetings to see what was discussed.

Evergreen Farms HOA Meeting Minutes - August 20, 2024

​

Board Members present: Travis Sheckler, President; Derek Storolis, Vice President; Shannon Barry, Secretary; Chuck DeMarco, Director; Chad Martini, Director; Vinay Bavdekar, Director.

 

Meeting call to order:  6:05pm

 

Review of Minutes from March 26, 2024 meeting.

​

Treasurer’s Report

  • No questions from attendees

 

Old Business:

 

Website - Vinay

Changes that need to be made to website:

​

  • Remove Dot

  • Make complaint form anonymous

  • Add 2024 Budget (Tim)

  • Add 2023 Profit/Loss (Tim)

  • Add Vendor List / Estimated Costs (Travis)

  • FAQ Link

  • Minutes from most recent meeting

 

Discussion of hiring someone to update and then maintain the website.

​​

  • Need to determine how many hours per week/month this will require.

  • To be completed by Vinay and Chuck.​​

​

Retention Ponds

Sign over retention pond to HOA 

​​

  • Shannon will call Fairview Township to find out who they show as owner of the retention areas

 

Street Lights 

​​

  • Travis has been researching a Penelec program that would replace all of the light fixtures in the neighborhood. The HOA would have to pay for the poles at a cost of $500-600 per pole. There are 26 street lights in the neighborhood. Travis suggested that we could sell the old poles and light fixtures to offset the cost of new poles.

  • Knorr Electric has been working on repairing the lights that are out on Red Bud and Magnolia Bend. This is the second time since February that these same lights have needed repair. Knorr has stated that it is a wiring problem. It was stated that the underground wiring to the neighborhood is owned by Penelec. If that is true, why are we paying Knorr to fix a wiring problem?

  • Chad is going to reach out to Knorr to confirm whether the underground wiring belongs to Penelec or not and to ask how long it will take to get the lights fixed.​

 

New Business:

 

Complaints Received 

​​

  • Two received about specific address(es) were discussed.

  • Complaint received regarding accessibility of HOA documents on Facebook.

    • Discussed the need to recreate the documents - Bylaws, Restrictions - so that they are clearer and can be searched for key words. Need to put these on the website, but direct to them from Facebook group.​

​

Assign Board Members to open items

​​

Board Members will schedule another meeting in a month to assign these roles:

  • Resale Certificates

  • Website

  • Project approvals

  • Manage complaints

  • Respond to emails

  • Work with resident to plan parties

  • Financial

 

Halloween get together for neighborhood

​​

  • HOA will provide budget of $2500 to pay for party.

  • Post placed on neighborhood Facebook group asking for volunteer(s) to help plan.

  • Shannon will call food trucks, face painter, magician to book.

    • Asked Board member and attendees for suggestions on who they would like for food.

​​

Christmas Lights contest

​​

  • Definite interest in doing this again this year. It was suggested to invite members outside the neighborhood to be judges. Suggestions included Township supervisors, school crossing guard, school bus drivers. 

  • Will discuss more at next meeting.

 

Snow plowing request

​

  • It was brought up by an attendee that there are residents of the neighborhood who pay private services to plow their driveways during the winter and that those private vendors sometimes plow the snow from the driveway they are being paid to plow into the yards(s) of surrounding residents. 

  • HOA will make an announcement when winter arrives asking residents to advise their plow service providers not to do this.

 

Meeting adjourned: 7:42pm

Evergreen Farms HOA Meeting Minutes - September 11, 2023

 

Meeting call to order:  6:15pm 

 

In attendance: President, Travis Sheckler; Vice President, Derek Storolis; Treasurer, Tim Kaercher; Secretary, Shannon Barry; Directors, Vinay Bavdekar, Dot Darold, Chad Martini, Chuck DeMarco, Justin Trelease

​

Introductions

 

Treasurer’s Report: 

  • Lack of online access to bank account. Dot will contact bank to establish.

  • Still need to get bank statements on website.

  • Readdressed discussion of wanting audit of financials. Travis will speak to James Pacansky about doing it.

​

Resale Update: Dot

​​

  • Nothing to update.

​

Neighborhood Project Requests / Complaints: 

​

  • Project Requests: James 

    • Nothing to update.

  • Complaints: Shannon

    • Nothing to update.

 

Speeding Signs: Chad

​

  • Discussion of purchasing numerous safety signs such as the ones shown here for the neighborhood rather than more street signs. Shannon will look up prices.

 

New Business:

​​

  • Cleaning of streetlight glass globes

    • Chad has requested a quote from Knorr Electric.

      • Tabled to wait for quote.

    • Travis to get quote from Penelec to replace all lights so that repairs would be covered by them instead of the HOA.

  • Mailboxes 

    • Question of who is responsible for repairing/replacing damaged mailboxes. Travis to get quotes on replacing the different types of mailboxes (single, double, triple post) with a uniform design. 

 

Old Business:

 

  • Select a specific day/date each month for meetings.

    • Third Monday of the month, 6:00pm at Fairview American Legion.

  • HOA Dues

    • Letters to be sent by March 1, 2024. Due by May 1st, which is when the annual meeting will the held at Fairview Municipal Building. 

    • Secretary will send message a week ahead of due date to neighborhood.

    • It was unanimously by the Board members present (which constituted a majority of the Board) to stop offering gift certificate incentives to get people to pay dues on time. Motion: Derek. Seconded: Dot

  • Upcoming holiday events/activities

    • Halloween

      • Party on Sunday, October 29, 2023, at 11:00am. 

      • Booked Magic Steve @ $300 from 11:30 to 1:30pm.

      • Dot working on booking food trucks and ice cream.

        • Food to begin being sold at 12:00pm.

        • Give food trucks $200 deposit to guarantee they don’t back out.

        • Give children tickets for free ice cream (will make arrangement with ice cream truck once booked).

      • Dot looking into face painting.

    • Christmas

      • Travis will get quote on having Christmas lights hung at entrance to neighborhood rather than do it ourselves.

  • Update on cost for concrete culvert surround.

    • $4000 per surround if we purchase at least three; $5000 per surround if we purchase less than three.

  • Feedback from Township meeting regarding streetlight at Oakwilde Drive and Avonia Road discussed. 

    • No to street light based on PennDOT corridor survey.

    • Roundabout in future to be constructed at intersection of Avonia Road and McCray Road to slow traffic heading from I-90 toward school zone.

  • Community space: who owns it, can homeowners purchase what is adjacent to their property.

    • Travis to speak with Pete Kraus, Township Supervisor, on September 12, 2023.

  • What to do with 5’ access easement to community space.

    • Dependent on whether or not the space is sold to adjacent homeowners.

​

Open Forum for Discussion

​

Meeting adjourned: 8:20pm

​

Evergreen Farms HOA Meeting Agenda  - May 24, 2023


 

Meeting call to order:     6:03pm   Next Meeting Date/Time:    Not set

 

Board Members Present: Derek Storolis, Dot Darold, Shannon Barry, Chad Martini

 

Introduction: Derek

 

Treasurer's Report: Shannon for Tim

  • Review of budget and expense worksheet. Question was raised about how often the retention areas are mowed. A request from the audience was made to see a breakdown of the landscaping costs and how often services are performed.

 

Leadership Updates: Derek

  • The election of Officers and Directors for the Evergreen Farms HOA Board of Directors was discussed. A motion was made by Derek, seconded by Dot, to mail ballots as there was not a quorum at the meeting, therefore a vote could not be taken. Ballots will be mailed to all households, and a ballot will be created on Survey Monkey, so that residents may choose if they want to vote electronically or by paper ballot.

    • It was suggested by a resident that any amendments we have discussed in the past be added to that ballot for vote, such as requiring residents to shovel sidewalks in the winter.

    • Suggested by Board member Shannon that short bios of each person on the ballot be included so that people know something about the people they are voting for. 

  • Also discussed with the audience whether they feel the drawing for gift cards is effective. Overall, the consensus seemed neutral. One resident asked whether late fees for those who pay their dues late could be put toward the purchase of the gift cards in future.

  • Also mentioned by a member of the audience was offering door prizes at our annual meeting as an incentive to get people to attend. Give tickets at the door and then do drawings at the meeting for prizes and/or gift certificates.

 

Resale Update: Dot

  • Stated that there will soon be a form on the website that must be filled out if you are planning to sell your home.

 

Neighborhood Reminders: Shannon

  • Reminder that project requests and complaints must be submitted to the HOA through the forms available on the website. Emphasized that the Facebook page is not an HOA page and should not be used for official HOA business or requests.

  • Announced that a new “Bulletin” page has been added to the website. It was requested that something be added to that page reminding parents to teach their children to not play in the street. Members of the audience expressed concern regarding children who do not look out for cars, especially those backing out of driveways.

    • Will also add to bulletin a reminder that it is a state law that children under the age of 12 are required to wear helmets while on bicycles.

  • Reminders:

    • It is a Fairview Township rule that grass should not be allowed to grow longer than 6” 

    • Front yard trees are listed in the Evergreen Farms HOA Bylaws as a requirement in every front yard.

    • Political signs are not allowed in front yards or in windows, per the Bylaws.

 

Speeding Issues: Chad

 

  • Adding more speed limit signs has been discussed with the Township. They will add signs at no cost to the HOA. Also discussed adding signs that say “We Love Our Children, Please Slow Down” under the speed limit signs. These would have to be purchased by the HOA.

  • The overall audience consensus was that signs saying we love our children would not deter people speeding through the neighborhood. They felt that electronic signs that flash and tell you what your speed is would be better. Need to research this option more.

  • Speed bumps were discussed, along with the reasons why the Township is not in favor of us using them:

    • they damage the road because holes have to be drilled in order to bolt them down; 

    • Lack of a place to store them in the winter.

    

New | Other Business:

    

  • HOA dues: Chad

    • Drawing for gift certificates was conducted. The winners were:

      • Cuzzola - 7671 Magnolia

      • Murali - 7605 Birch

      • Granger - 7635 Oakwilde

      • McKay - 7661 Magnolia

      • Biggs - 7609 Oakwilde

    • Chad will notify winners.

  • Neighborhood Garage Sale

    • Reminder to residents that the garage sale will be held June 3rd, 8:00am - 2:00pm

 

Open Forum for Discussion

  • A resident in attendance asked what the status is of the house at 7655 Magnolia Bend that had the fire last year. The Board stated that we have been in contact with the homeowners and told that the repairs are being planned.

 

Meeting adjournment: Motion made by Derek to adjourn, seconded by Jonathan Susman. Meeting was adjourned at 7:01pm.

bottom of page